In the interim, the OMB Circulars will apply to grants and cooperative agreements. Section 1: Purchasing Services Mission and Authority. Mission and Objectives. POLICY – The acquisition of all equipment, goods and services shall be made with the best interests of the university. The university’s best interests are served when a transaction results in the lowest overall cost to the university, taking into account the acquisition price, quality, service, availability, functionality, durability and disposal costs. Purchasing Services exists to support the university’s academic, research and patient care missions through the establishment of policies and procedures that make the acquisition of equipment, goods and services convenient for the university community. Purchasing Services further exists to: Obtain equipment, goods and services at the lowest cost to the university, while ensuring optimal quality, services and availability; Provide guidance and assistance to university departments regarding supplier relations, logistics issues, supplier problem resolution, product sourcing and other related purchasing issues. Maximize the university’s purchasing power by representing the university as a single purchasing entity to the supplier community. ![]() Preferred Supplier Program Psp Games
Ensure accessibility and fair treatment for all suppliers seeking business relationships with the university; Develop programs and services that bring value to university departments. Ensure that purchase transactions are in compliance with applicable federal contract and grant regulations and laws. Conduct competitive bidding processes for the university. ![]() The Strategic Sourceror: Preferred Supplier Programs and their significance in Supplier Relationship Management, procurement, strategic sourcing, cost reduction and. Mountain Secure Systems, Leading Supplier of Rugged Electronic Solutions to the Defense Industry, Receives Lockheed Martin STAR Supplier Program Award. The coffee division utilizes its “Preferred Supplier Program (PSP). ![]() Serve as the centralized purchasing entity for all departments of the university. Authority for Procurement. POLICY – It is required that Purchasing Services approve purchase orders of any type prior to the commitment of university funds. Purchasing Services is the central university department that has been delegated the authority to make purchases on behalf of the university; to enter into certain contracts that commit university funds; and to approve certain expenditures. Purchasing Services serves as the spokesman for the university with respect to procurements and procurement issues. The following represents a list of some of the functions carried out by Purchasing Services. HIPAAexplore and evaluate availability of group purchasing opportunitiesconduct market trend analysesdevelop and investigate sources of supplyevaluate supplier performanceparticipate with departments in developing product and service specifications and measurement standardsconduct competitive bid processconduct price/cost analysesnegotiate contractsterminate contractsassist with disbursement of surplus equipment. Supplier Relations. POLICY – In acquiring equipment goods and services, Washington University shall provide opportunities to a widely diverse group of suppliers. No supplier will be excluded from business opportunities because of issues relating to race, color, gender, sexual orientation, national origin, age, religion, disability or veteran status. Purchasing Services and other university departments are routinely contacted by suppliers seeking to establish business relationships with the university. The professional manner in which those contacts are handled reflects on the entire university. All who come in contact with suppliers must be aware of perceptions and resulting reputation that interaction with the supplier community creates. It is important that all university employees that deal with suppliers are mindful of the following qualities: Integrity – Employees must maintain their own and the university’s integrity by being truthful in all business dealings, by respecting the confidentiality of those dealings, and by refraining from becoming personally obligated to any supplier. Fairness – The university’s reputation for dealing fairly with suppliers is an important factor in securing the best purchase value for the university. Suppliers should be dealt with in a fashion that is un- biased, open and promotes competition. While protecting the university’s interests, employees should work with suppliers in a cooperative manner in order to effectively achieve the university’s goals. Courtesy – In dealing with suppliers, employees must maintain a posture that is courteous, polite, and professional, regardless of personal failings or results of the interaction. While maintaining this posture, achieving the university’s best interest remains the goal. Section 2: Competitive Bidding. The Need for Competition. POLICY – Purchases for equipment, goods or services with an aggregate value of $2. In all business transactions, one of the desired results is to maximize value to the university. This usually occurs through competition. By seeking competitive proposals, an environment is created whereby sourcing decisions can be made based on price, quality, service, durability and other pertinent factors. While the policy states that competition must occur for purchases of $2. Competitive Processes. To comply with OMB A- 1. A- 1. 33, Washington University has established the following policy. POLICY – Purchasing Services shall conduct or oversee the process of seeking and evaluating bids and proposals for equipment, goods and services with an aggregate value of $2. Solicitation of competitive proposals is the responsibility of Purchasing Services. Such solicitations, which may from time to time be delegated by Purchasing Services to other departments, may be conducted by utilizing a formal Request for Proposal (RFP) or by less formal means such as telephone or verbal requests. In any case, solicitations for competitive proposals should include a clear and accurate description of the equipment, goods or services to be procured. Wherever possible, such descriptions, or specifications, should not contain features which unduly restrict or eliminate competition. There is no limit regarding the number of suppliers from whom competitive proposals should be sought. Depending on the equipment, goods or services being procured, the number will vary. All suppliers from whom the university can potentially derive value should be included in the solicitation process. Preferred Supplier Program (PSP) Contracts. POLICY – Purchases from suppliers with whom Purchasing Services has entered into a PSP contract are not required to be competitively bid. The university PSP provides contracts with select suppliers who, through competitive bid or negotiation, have been established to provide value to the university. That value usually includes features such as discounted pricing, favorable shipping terms and other enhancements. From time to time, Purchasing Services may choose to include in the PSP certain contracts available from group purchasing organizations (gpo) to which the university belongs. Contracts with Minority Business Enterprises (MBE)POLICY – Purchases from Minority Business Enterprises are not required to be competitively bid. Through the Supplier Diversity Initiative (SDI), the university is committed to assisting MBEs in gaining access to business opportunities at the university. That commitment coincides with the expectations that all equipment, goods and services acquired from any supplier will meet the university’s requirements relating to value, quality and timeliness. Engaging Architects and Engineer (A& E)POLICY – Contracts with architects and engineers, if not competitively bid, may be established if the selected architect or engineer agrees to be bound by the university’s A& E Design Fee Schedule.(see attachment 1)Architects and engineers may be engaged through the A& E Design fee schedule. That schedule, along with the approved list of architects, are key elements in the selection and approval process, outlined as follows. When the need for an architect or engineer is contemplated (and the cost forsame is anticipated to be $2. Facilities (Hilltop or Medical School), from the Building and Grounds committee. Approvals may be granted by the Chancellor, Executive Vice Chancellors, or Deans. An architect or engineer from the approved A& E Design Fee Schedule Roster (see attachment 2) is chosen by a combination of Facilities, department representatives and other management, as appropriate. Architects and engineers on that roster agree to be bound by the fee schedule. If the project cost is expected to surpass $1 million, the selection process for an architect or engineer must include interviews with more than one firm. Purchasing Services will approve procurements of services from those architects and engineers that appear on the roster upon receipt of: – Documentation demonstrating the engagement approval; and– Documentation containing the projected construction cost. Purchasing Services’ approval does not eliminate the need for other approvals as follows. All projects, including plant fund projects, which require the use of outside contractors, shall normally be awarded on a competitive basis; any exceptions on a cost plus or negotiated basis must be approved in accordance with the following amount limits: Amount. Must be Approved by. Less than $7. 5,0. Chancellor or appropriate Vice Chancellor$7. Building and Grounds Committee$5. Board of Trustees or Executive Committee. Should the engagement be for an engineer only, the engineers on the roster should agree to be bound by the fee schedule at a rate not greater than 7. Emergency Purchases. In some cases it may not be prudent or feasible to secure competitive proposals prior to procuring equipment, goods or services. If, in Purchasing Services judgement, the procurement process is flawed, or if pertinent information has not been presented, the procurement will not be approved. Confidentiality. Supplier proposals and resulting contracts are strictly confidential and are not to be revealed to any third party. Section 3: Supplier Diversity. Equal Opportunity. As outlined in POLICY 1.
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